Job Opening: Contractor, Admin Assistant, QC/PC

Primary Responsibility

Support administrative functions for Quality Control and Production Control Divisions.

What you’ll be doing:

1. Procurement & Financial Coordination

• Submit invoices and requisitions through Ariba for purchasing materials and services
• Collaborate with Purchasing, Accounting, Finance, and Analysts to resolve questions and ensure accuracy
• Track requisitions and purchase orders using Excel, providing updates on budget and expenses
• Request and obtain quotes from external vendors when not using TMMMS suppliers

2. Financial Tracking & Reporting

• Maintain department budget and expense logs
• Complete monthly accruals for Accounting & Finance (A&F)
• Participate in monthly 3PL meetings to review spreadsheets and prepare monthly invoicing
• Generate SOX report data from SAP, upload to Teams, and share with ALC

3. Data Analysis & KPI Reporting

• Gather SAP data to create daily KPI reports and weekly/monthly downtime (DT) reports
• Report and review daily KPI results with the PC team via Teams
• Schedule meetings with ILO/ILE to address downtime gaps and performance issues

4. Systems & Documentation Management

• Create Level 4 documents in SAP (Ringis)
• Upload Quality Pilot Instruction Sheets (QEIs) to SharePoint
• Manage document organization for Iron Mountain, coordinating storage and pickups for both digital and hard copies
• Support cross-departmental documentation needs as required 

5. Systems & Documentation Management

• Schedule meetings, travel arrangements, and complete expense reports
• Coordinate MSRS mail shipments in collaboration with General Stores and Analysts
• Order office supplies and PPE using an established Kanban system

6. Event & Engagement Coordination

• Organize team meeting, including monthly Lunch and Learn sessions
• Create Monthly PowerPoint slides for team member recognition displayed in group houses
• Distribute slides for birthdays, promotion, and special recognition
• Plan team-building activities

 7. Guest & Facility Support

• Coordinate food orders and work with leadership to plan menus and expectations
• Organize PPE, audio equipment, food, and meeting materials for visitors
• Provide on-site support during guest visits