Job Opening: Office Admin – Payroll

Job Description: Payroll Assistant (Paychex Specialist)

Position Title: Payroll Assistant

Department: Human Resources

Reports to: HR Manager

Work Location: Chatsworth, CA – Corporate Office – in-person

Position Summary

The Payroll Assistant will support accurate and timely payroll processing using the Paychex system. This role includes entering payroll data, responding to payroll-related inquiries, assisting with compliance and reporting, and serving as a facilitator between employees and payroll functions. Employee audience is both Union/Non-Union.

Key Responsibilities

• Enter time, wage, deduction, and benefit adjustments accurately into Paychex.
• Run payroll cycles and assist with payroll processing under HR Manager guidance.
• Address and resolve payroll questions from employees and department leads.
• Prepare and distribute payroll reports; assist with reconciliations and audits.
• Support garnishments, tax withholding, and benefit deductions handling.
• Maintain confidentiality and documentation of payroll files and data.
• Stay informed of payroll policies, deadlines, and regulatory requirements.
• Collaborate cross-functionally with HR, Finance, and external vendors.
• Assist with special payroll projects, year-end activities, and compliance tasks.

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Qualifications

• Education: High school diploma or equivalent; HR, or related field preferred.
• Experience:
• 1–3 years of payroll or data entry experience
• Familiarity with Paychex or comparable payroll systems strongly preferred.
• Skills:
• Proficient in Paychex, Microsoft Excel, and HRIS systems.
• Strong numerical accuracy and attention to detail.
• Excellent communication skills—both verbal and written.
• Discretion with confidential information.
• Organized, reliable, and deadline-driven.