Lake Forest, California

Now Hiring! In Foothill Ranch, CA
Accounts Payable Specialist

**Position is not remote and requires to be onsite Mon-Fri. 8:00 AM-5:00PM*

SUMMARY: An Accounts Payable Associate is responsible for verifying & matching receiving documents to vendor Purchase Orders & invoices. Entering all invoices into our system & issuing timely payment to vendors. Communicating with purchasing, vendors & management to resolve invoice issues & any other situations that may occur. We are looking for someone that is familiar with all accounting procedures and will ensure that the company’s daily accounting functions run accurately and effectively.

RESPONSIBILITIES

• Process incoming vendor invoices, recurring leases & utilities
• Prepare weekly check run for approval & process check run
• Make all payments within vendor terms or payment due dates
• Resolve price or quantity discrepancies between purchasing & vendor
• Reconcile company credit cards & verify general ledger & expense reports submitted on a monthly basis
• Reconcile vendor statements, review open receiving documents

• Enter new vendors & update existing vendors in system, obtain W-9, COI if needed, process vendor credit applications
• Process sales tax payment & prepare quarterly sales tax filing
• Process AR bank deposits, review bank account for posting accuracy, prepare wire transfers if requested.
• Reconcile AP General Ledger & PO Accrual for Month end closing.

Job Requirements:

REQUIREMENTS:

• Have 2 or more years of accounts payable experience, expense reporting & general ledger experience.
• Excel, outlook & word skills
• Have excellent follow up & communication skills (oral & written)
• Ability to multi-task in a fast-paced environment
• Be highly detail oriented and well organized
• Be punctual and reliable & work overtime as required
• Have a professional appearance at all times
• Enjoy working in a team environment.