Job Opening: Office Coordinator

Job Title: Office Coordinator

Location: St. Paul, MN
Pay Range: $20.00 – $24.00 per hour
Schedule: Monday through Friday, 7:00 AM – 4:00 PM
Employment Type: Temp-to-Hire

Position Summary

The Office Coordinator provides administrative, accounting, and inventory support to ensure smooth daily operations within the office and plant environment. This role combines general office responsibilities with basic accounting functions and inventory support activities, including purchase order processing, stock monitoring, and recordkeeping. Reporting directly to the Office Manager, the Office Coordinator serves as a key support resource for employees, vendors, and management while maintaining confidentiality, accuracy, and alignment with Confluent Holdings’ Core Values and North Star.

Essential Duties & Responsibilities

Accounting & Administrative Support

• Process accounts payable and accounts receivable entries, including coding AP invoices

• Record incoming customer payments and assist with account reconciliation

• Support AR/AP reporting, sales reporting, and audit requests in coordination with leadership

• Maintain accurate financial records, filing systems, and documentation in compliance with company policies

• Provide general administrative support, including answering phones, greeting visitors, scheduling, preparing correspondence, and managing office supplies

• Assist with data entry, reporting, and special projects as assigned by the Office Manager

• Handle confidential and sensitive information with discretion and professionalism

Inventory & Purchasing Support

• Prepare, process, and distribute purchase orders for inventory, equipment, and operating supplies

• Track purchase order status and follow up with vendors regarding delivery schedules or discrepancies

• Monitor stock levels of raw materials, die parts, and supplies to support production needs

• Maintain accurate inventory records in computerized inventory management systems

• Support cycle counting, physical inventory counts, and reconciliation of discrepancies

• Provide monthly inventory and purchasing updates to management

General Support

• Assist with customer service inquiries and escalate issues when appropriate

• Support communication across departments, including production, finance, and external vendors

Qualifications

• High school diploma or equivalent required; Associate degree in business or related field preferred

• 1–3 years of experience in office administration, accounting support, or a related role

• Strong organizational skills with exceptional attention to detail and accuracy

• Ability to handle confidential information with discretion

• Excellent communication, interpersonal, and customer service skills

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); ability to learn accounting or ERP systems

Education and/or Experience

• High school diploma or equivalent required

• Associate degree in business, supply chain, or related field preferred

• Prior experience in accounts payable, accounts receivable, or inventory recordkeeping strongly preferred

Skills & Abilities

• Strong problem-solving skills with the integrity to do the right thing—even in challenging or unclear situations

• Clear, respectful communicator who listens first and responds thoughtfully and professionally

• Commitment to Confluent Holdings’ North Star of enabling people to be their best every day

• Adaptable, resourceful, and proactive in identifying improvements and solutions

• Team-oriented with a “one team committed to our customers” mindset

• High personal standards with a drive for excellence in all work, regardless of task size

• Strong analytical skills to identify discrepancies, research issues, and resolve them effectively

• Ability to manage changing priorities, unexpected tasks, and new responsibilities

Physical Demands

• Standard office environment with occasional interaction on the plant floor

• Ability to work in environments with moderate noise levels

Work Environment

• Work performed in both office and manufacturing settings

• Moderate noise levels in production areas

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