Job Opening: Executive Admin Assistant

Executive Assistant

Are you a proactive, organized, and bilingual powerhouse who thrives in a fast-paced environment? We’re seeking a sharp, tech-savvy Executive Assistant who is fluent in English and Spanish to provide high-level, around-the-clock support to a busy executive. If you’re resourceful, flexible, and thrive under pressure — we want to hear from you.

Key Responsibilities:

• Provide seamless executive support including calendar management, travel coordination, meeting preparation, and confidential correspondence.
• Act as a primary point of contact between the executive and internal/external stakeholders in both English and Spanish.
• Manage communications with urgency and discretion, often across multiple time zones.
• Handle personal and professional tasks with poise and efficiency, including occasional errands and vendor coordination.
• Prepare reports, presentations, and other documents as needed.
• Monitor and manage emails, prioritize messages, and ensure timely responses — 24/7 availability required.
• Utilize MacOS-based systems and Apple applications to perform daily tasks and streamline operations.

Requirements:

• Bilingual fluency in English and Spanish (spoken and written).
• Proven experience as an Executive Assistant or similar role supporting executives.
• Available 24/7 and comfortable handling high-pressure situations.
• Proficient with Mac computers, Apple Calendar, iCloud, iMessage, and other Apple tools.
• Excellent time management, communication, and organizational skills.
• Strong discretion, confidentiality, and professionalism.
• High emotional intelligence and ability to anticipate needs before they arise.
• Prior experience supporting executives in high-growth, dynamic industries.

• Competitive salary based on experience.
• Opportunities for growth and long-term collaboration.
• Work closely with a driven, visionary leader in a fast-paced environment.
• A role where your impact is immediate and meaningful.

Ready to take the reins and make an executive’s life run like clockwork? Apply now and show us why you're the perfect fit.