Tucson, Arizona

Temporary Administrative Position 

Period would be November 5, 2018- March 18, 2019 Monday-Friday 8am-5pm

Position Summary: Performs varied advanced secretarial and administrative activities to facilitate the efficient operation of the department. Position requires the incumbent to work independently under general direction and utilize tact, discretion, and judgment, when managing faculty, staff, and student records. Duties and responsibilities: • Type detailed meeting minutes from rough draft, shorthand notes or audio; corrects grammar, spelling and punctuation errors • Maintain confidentiality of faculty, staff and student related records • Screen phone calls and visitors, directing to appropriate staff or department when necessary • Reserve and set up conference rooms for meetings • Assist in writing correspondence memos and letters • Assist in the preparation of regularly scheduled reports • Maintain current filing systems and assist in the process to convert paper files to electronic format • Post weekly conference room calendars • Maintain paper supply for designated printers • Assists in contacting service support for office equipment • Assist in updating office policies and procedures under general direction • Maintain office supplies by checking and updating inventory • Provide general support to visitors as well as internal and external customers