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Administrative Assistant


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Manufacturer of industrial pumps is needing an Administrative Assistance to help with day to day clerical needs, and learn how to become a service coordinator with their Salt Lake City team of manual machinist and machine mechanics. If you are a MSOffice Rockstar, and have experience with SAP, we want you!!!!


  • Acts as the liaison between the customer, sales, vendors, engineering, and production departments.
  • Determines and provides detailed cost summaries and quotations for repair jobs in the service center.
  • Coordinates repair by providing Work Instructions that include all pertinent information needed to process the repair through the service center meeting ISO requirements. 

Essential Functions

  • Reviews RFQ documentation for accuracy and routing.
  • Analyzes inspection results and works with Area Superintendent and shop personnel to determine scope of work required for repairs.
  • Plans Repairs (Labor Hours, Purchase Requirements, Work Instructions, and total cost)
  • Generates Repair Quotes
  • Completes disassembly, inspection, repair, and assembly work instruction packages (Work Orders, Prints, Procedures, Inspection forms, etc).
  • Make/ Review Sketches to ISO standard
  • Completes Purchase Requisitions.
  • Consults with vendors to determine availability, quality, quantity, and best pricing of all materials relative to a given job. 
  • Evaluates supplier quotations and determines acceptable quality, quantity, and pricing requirements to meet commitments made to customers.
  • As applicable, acts as service center buyer for job specific items.
  • Procures all required materials, services, and equipment used in repair jobs for the service center.
  • Expedites parts and materials from suppliers to insure delivery commitments are met.
  • As applicable, prepares and coordinates all inbound/ outbound shipping related tasks required for the final transportation of repairs or parts to ensure compliance with customer commitments.  This would include all shipping, import, export documentation as required.

Job Requirements

  • HS diploma or equivalent required. 
  • Strong PC skills, with proficiency in Microsoft software
  • Strong organizational, interpersonal and analytical skills. 
  • Excellent verbal and written communication skills; including diplomacy and negotiation skills
  • Working experience and knowledge of ERP preferred
  • Previous SAP experience strongly desired
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