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Administrative Assistant

Grand Rapids, MI

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Description

1st shift Administrative Assistant position for a family owned metal fabrication shop in the Grand Rapids, MI area. This position has the potential of becoming permanent for the right individual. This candidate will be responsible for providing administrative support to ensure efficient operation of the office. Support managers and coworkers through a variety of tasks related to organization and communication.

Hours: 8:00 AM - 5:00 PM

Pay: $12/hour

Responsibilities:

  • Support the activities and responsibilities of account managers, production manager, engineering manager and other office staff
  • Reception duties
  • Scanning part histories into database and filing accurately
  • Filing of print packages and other documents daily
  • Accounts Payable data entry
  • Analyzing job cost details and employee efficiencies
  • Enter request for quotes and provide estimates
  • Enter customer purchase orders into database
  • Blueprint reading to ensure the production is building to correct engineering requirements
  • Processing of purchase orders and releasing the jobs to the production floor 

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Job Requirements

Requirements:

  • High School Diploma or Equivalent
  • Ability to manage multiple activities and deadlines
  • Must be a team player who is positive, professional and diligent
  • Thrive in fast paced and constant change work environment
  • Excellent organizational skills
  • Proficient in MS office suite primarily Excel, Word and Outlook
  • Must be detail-oriented
  • Must have excellent written and verbal communication skills
  • Exact JobBoss experience a plus
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