Summary: Following established procedures provides clerical support to the accounts payable function. Performs any combination of routine calculating, posting and processing of invoices, and verifying financial data for use in maintaining accounts payable records. Clarifies questionable invoice items. Disburses payments. Generates various routine reports. Communicates with vendors regarding payment and related information. Responsibilities: • Validates, codes, and inputs all payables invoices and payment requests in a timely manner. • Checks vendor files for any previous payments • Calculates invoices, calculating and taking discounts when applicable • Matches invoice to receiving document and purchase order. Sort documents, submit for approval, and releases approved invoices for payment. • Matches printed checks to invoices for final approval. • Disburse and mails all checks with proper remittances attached. • Attaches remittance stubs to invoices and files. Files Payment Requests • Researches and responds to all incoming vendor requests and inquiries • Handles all returned checks from the bank, to include sorting checks into numeric order and proper filing of checks • Inputs data for check reconciliation on a daily basis. • Generates report for Promotion Payments, Freight Payables and Expense reports. • Inputs data related to monthly Broker Commission and disburses those commissions. • Faxes payment information to vendors weekly. • Reconciles accounts. Identifies problem invoices or check requests and routes to appropriate area. • Sorts incoming mail and routes it to the correct employees • Handles special services such as certified mail • Other duties as assigned.
Qualification and Requirements:
Knowledge, Skills and Abilities:
High School Diploma required. Some related college coursework desirable.Apply Now