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ResourceMFG | Manufacturing Workforce Specialists

Job Information

Description

Summary: Following established procedures provides clerical support to the accounts payable function. Performs any combination of routine calculating, posting and processing of invoices, and verifying financial data for use in maintaining accounts payable records. Clarifies questionable invoice items. Disburses payments. Generates various routine reports. Communicates with vendors regarding payment and related information. Responsibilities: • Validates, codes, and inputs all payables invoices and payment requests in a timely manner. • Checks vendor files for any previous payments • Calculates invoices, calculating and taking discounts when applicable • Matches invoice to receiving document and purchase order. Sort documents, submit for approval, and releases approved invoices for payment. • Matches printed checks to invoices for final approval. • Disburse and mails all checks with proper remittances attached. • Attaches remittance stubs to invoices and files. Files Payment Requests • Researches and responds to all incoming vendor requests and inquiries • Handles all returned checks from the bank, to include sorting checks into numeric order and proper filing of checks • Inputs data for check reconciliation on a daily basis. • Generates report for Promotion Payments, Freight Payables and Expense reports. • Inputs data related to monthly Broker Commission and disburses those commissions. • Faxes payment information to vendors weekly. • Reconciles accounts. Identifies problem invoices or check requests and routes to appropriate area. • Sorts incoming mail and routes it to the correct employees • Handles special services such as certified mail • Other duties as assigned.

Job Requirements

Qualification and Requirements:

  • 1 - 2 years previous related experience inaccounting.

 

Knowledge, Skills and Abilities:

  • Proficient in use of Microsoft Excel, Word and Outlook
  • Accounting software and/or SAP experience desirable
  • Must be able to read speak and write English well.
  • Must be able to communicate with vendors by phone in a professional manner

Education:

High School Diploma required. Some related college coursework desirable.

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