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ResourceMFG | Manufacturing Workforce Specialists

Job Information

Description

Genera l Description:

The Accounts Payable (AP) Clerk II is responsible for day-to-day operations of the payables process. Accountable for the receipts, organization, and processing of vendors invoices on a timely basis. Which includes supporting Accounting with journal entries and payables focused on quarter-end close activities.

Specific Responsibilities & Duties:

  • Promotes a safe working environment and adheres to Health, Safety and Environmental procedures, company safety rules, Current Good Manufacturing Practices (CGMP’s), Standard Operating Procedures (SOP’s) in line with the company’s objectives and policies at all times.
  • Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Matches, codes, and vouches invoices, processing check runs, resolving discrepancies, reconciliation A/P account, and interfacing with vendors Reviews all invoices for appropriate documentation and approval prior to payment. Processes check requests, writes checks and prepare vouchers authorizing payment to vendors.
  • Verifies accuracy of billing data and to ensure receipt of items order, compare invoices against purchase orders.
  • Respond to all vendor inquiries Contacts vendors or buyers regarding errors in partial or duplicate shipments, price, substitutions, or quantities.
  • Assist in month end closing
  • Organizes and maintains A/P files for paid invoices. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Other duties may be assigned by Account Payable – Payroll Manager

Job Requirements

Physical Requirements:

  • Capable of lifting up to 25 lbs.
  • Capable of standing, walking, and sitting for extended periods.
  • Dexterity of hands and fingers to operate a computer keyboard, mouse, power tools, and to handle other computer components.

Qualifications:

  • High school education or equivalent.
  • Associate degree in Accounting
  • Minimum 3-5 years’ Accounting role in Consumer Products; preferably in cosmetics process manufacturing or an FDA regulated industry.
  • Required Advanced knowledge in QAD or other comparable ERP/MRP systems.
  • Required Advanced reporting, designing and data analytic skills. Strong math skills: addition, subtraction, multiplication, and division
  • Advance PC Knowledge i.e. MS Office Suite (Excel, Word, Outlook) is required.
  • Intermediate experience understanding and use of Excel i.e. pivot tables, v-lookups and uploading/downloading of data from other systems.
  • 10 Key by touch and good typing skills.
  • Knowledge of bookkeeping procedures and ability to grasp accounting principles.
  • Demonstration of continual education. Attends seminars or reads training materials for continuing education and shows initiative in learning industry trends.
  • Ability to lead, thinks strategically, set, and achieve objectives, and influence organizational change. Strong time-management, organizational, planning people and leadership skills.
  • Constantly work to improve processes and consistently reviews all existing procedures for possible change, maintains and expands technical knowledge. Makes suggestions for improvements
  • Strong English communications skills: speaking, reading, and writing. Ability to communicate clearly and thoroughly with Management and personnel and interpersonal relationships with employees at all levels.
  • Willingness to participate in continuous process improvement, innovation, and elimination of Non-value-added tasks.
  • Demonstration of a sense of urgency in achieving goals, contributing to business objectives, and responding to company needs.
  • Teamwork: Build and sustain cooperative working relationships and has strong leadership skills and ability and support of and participation in teams, demonstrating willingness to contribute to the success of Team objectives.
  • Motivating, recognizing, and encouraging achievements and contributions of people with diverse backgrounds.
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